Job Description

This office is responsible for the daily smooth running of the administrative and secretarial side of the High School department.

The successful candidate will be expected to run this office in a highly efficient and effective manner. From time to time the office is extremely pressured and one must be able to function calmly and successfully under these conditions as well.

The general areas that one will be responsible for are:

• To keep the Principals diary, making appointments as appropriate.
• To assist the Principal in planning, organising and delegation.
• To process all post and notes dealing with them as appropriate.
• To deal with queries and requests from staff, pupils and parents
• To ensure that equipment, supplies and all necessary documents and general forms are constantly available to all members of staff and pupils.
• To call, answer and deal with telephone queries in both a professional and pleasant manner.
• To organise, update and file all school documents in a manner that they can be easily found and retrieved when required.
• To set out, type and write official letters and documents to a professional standard.
• To have the initiative to improve and upgrade all office procedures.
• To treat all documentation and information as totally confidential.
• To be able to gain the respect of staff, pupils and other departments by acting in a dignified manner when dealing with them.
• To take the minutes of staff / principal etc meetings.
• To order relevant materials/equipment when required, ensuring that costs are held to a minimum.
• To ensure all finances that go through the office are managed, chased up with financial clarity of expenses and costs recorded for easy reference.
• To create term plans, school calendar, exam timetables, notices etc providing staff, pupils and parents details of all future events.
• To create termly newsletter.
• To do the technical arrangements of all events both internally (eg chanuka party, end of year events) and externally (outings, trips, Shabbaton)etc
• To do typing for SLT for periodic events, newsletters
• To liaise with all relevant parties to ensure the smooth running of both internal and external events.
• To do any other job as requested by the Principal
  To do a limited amount of photo-copying as and when required.

Experience and skills Required

We are looking for a mature and experienced individual who brings:

• Previous experience in a school office or fast-paced administrative setting
• A can-do attitude and the ability to work independently with minimal supervision
• Strong multitasking, able to juggle projects and priorities with calm efficiency
• Excellent interpersonal and communication skills
• Proficiency in Microsoft office

We offer a welcoming, supportive school environment, where your skills and contributions will be truly valued.